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Policies and Procedures
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QCPC Board 2022
President and Ambassador
As the President of the QCPC, I preside over all Membership and Board meetings. The President appoints, with Board approval, the Committee Chairpersons. I am also responsible for issuing guidelines and rules for club activities when there are safety concerns or other requirements not covered by the By-Laws. The President also selects two Members to form the Audit Committee which audits the financial records for the QCPC for the prior year. The President and all elected officers serve for a two-year term and may not be elected for more than 2 consecutive terms in the office that they were elected.
Vice President and Ambassador
I was lucky to arrive in Quail Creek in 2013 when the pickleball courts first opened. It’s been so much fun to watch QCPC and the sport of pickleball grow. We’ve come a long way, and the next few years promise to be even better! I have served as Vice President since 2018. I assist the QCPC President and Board with various tasks such as capital improvement projects, operational oversight, and drafting correspondence and QCPC documents. I was also Scheduled Play Chairperson from 2018 through 2022 with responsibility for Open Play, various club-sponsored round robins, the 2022 Members-Only Tournament, and the QCPC Summer League.
As Secretary of the Board, I attend all membership and board meetings. I prepare the notes from all the meetings and send to all the other board members once finalized along with all the reports from each meeting. I also schedule the rooms for all the meetings and ensure they are set up accordingly. I maintain a master copy of all meeting notes and reports and any other necessary paperwork both digitally and hard copy. (I am also a member of the Social Committee.)
I maintain the financial records for the Club using the Quickbooks accounting software. I insure that dues revenue reflected in our membership is in agreement with deposits reflected in the bank records. I process all expenditure requests insuring that Club’s by-laws. policies and procedures relating to financial matters are complied with. Annual budgets are prepared for adoption, and financial statements are provided to the Board and Membership on a regular basis.
Player Development Chair
The Player Development Program strives to create an opportunity for players of all levels to improve their skills in an environment conducive to learning through peer interaction and positive reinforcement. We are here to assist all players in developing a plan and opportunity to reach their individual pickleball goals by utilizing a terrific cadre of volunteers and contracted instructors. From beginner to advanced play, we have programs and contacts for you to begin your work toward becoming a better pickleball player. Most importantly, we are committed to creating an environment that is fun and entertaining, after all, that is why we became involved in the greatest sport ever!
As Membership Chair for our club my primary responsibility is to ensure that those seeking membership are successful in the application process through our website, or manually entered if needed. Once they are officially a member, I make sure they are rated accurately through either the USAPA or IPTPA and then connect them to an ambassador within the first couple days to ensure they are warmly greeted and comfortably integrated into our club. I take care of administrative duties such as waivers, ball machine trainings and all else our President sends my way.
As Communications Chair I try to highlight the variety of activities, opportunities and accomplishments of the QCPC, its members, and pickleball at large. I do this by maintaining and updating the QCPC website, court bulletin boards, and the QCPC newsletter. I also monitor incoming emails and send club notices as needed and update QCPC documents on the Pickleball Plus website, such as policies and meeting minutes.
Scheduled Play Chair
I coordinate Open Play, Challenge Courts, Community Play, Wednesday Club Round Robin, Organized Play Round Robins, Skill Level Play, QCPC League, QCPC-only tournaments and similar events.
Court Maintenance Chair
My position within the Quail Creek Pickleball Club is the Lead for Court Maintenance. I am responsible for establishing, implementing, and maintaining the court maintenance budget. (Almost $3000 just for balls alone this year). Our excellent team this year includes Pat Kolarik, John Lehman, and Brian Liekhus. We are responsible for supplying balls, windsocks and poles, brooms, squeegees, and other miscellaneous items. Two to three times per week, we fill the ball tubes, check net heights, pick up stray balls, adjust windsocks, and other tasks as needed.
Social Committee Chair
The QCPC Social Chair plans, organizes and implements socials. With the help of a dedicated committee, most of the planning takes place via email. Committee members help with decorations, set up and take down for every event. Other assignments are given out based on individual’s interests such as shopping for prizes, helping with registration, etc. In addition, committee members often decorate the courts and provide treats throughout the year that are not centered around a particular social. Our purpose is to connect with our members by planning fun events and unexpected activities.
The Volunteer Coordinator organizes all aspects of the many volunteer opportunities that QCPC offers to the members. I assist the QCPC leaders by recruiting and overseeing the list of volunteers. The volunteers are screened by their areas of interest, time availability, and experience. When a QCPC leader needs a volunteer, I will work with the QCPC leader in identifying the correct volunteer for the job.